Facilities Coordinator
TopLine Financial Credit Union has been a member-owned financial services cooperative since 1935. We are looking for outgoing individuals to join our TopLine team that is dedicated to building life-long relationships to help our members reach and manage their financial goals.
The Facilities Coordinator assist with the procurement of general supplies, equipment, and furnishings to ensure quality, cost-effectiveness, and timely distribution. Works directly with the Director of Facilities overseeing the credit union security program, records retention, non-IT fixed assets, property insurance, departmental business continuity planning, and assist with budget development.
A successful Facilities Coordinator will be able to do:
- Ensures all buildings and grounds are well maintained, including oversight of cleaning, repairs, landscaping, snow removal, waste management, fire alarm systems, badge access systems, and minor facility repairs.
- Work with the Director of Facilities with facility maintenance, renovations, upgrades, and remodels to support daily operations.
- Assists with branch acquisitions, construction projects, and facility expansions.
- Assist Director with construction and renovation projects, including vendor selection, budgeting, permitting, inspections, and project completion.
- Be a key person in running the security program, access controls, badge issuance, key inventory, video surveillance, and working with departments with footage retention.
- Coordinates the purchase and servicing of furniture and equipment not managed by IT, Operations, or other departments.
- Assists with maintaining and annual tests of the department's business continuity plan.
- Communicates significant facilities issues and recommendations to the Director of Facilities.
- Assists in maintaining current floor plans for all branch and corporate locations.
- Assists in keeping organized maintenance records, service agreements, and facility documentation.
- Maintains reliable attendance and oversees contractor performance.
- Will be an active part in vendor recommendation, maintenance (QPM) and evaluate and schedule repairs.
- Responsible for Security on multiple levels:
- Security systems; assigning new badges, adjusting access levels, investigation of alarms – reports, alarm schedules, holidays etc.
- Cameras; monitor and review them regularly. Will be responsible for pulling/reviewing video at times.
- Fire systems; annual and semi-annual inspections. Sprinklers, extinguishers and alarms.
- Answer various alarms calls.
- Responsible for lock codes, keys etc.
- Answer facilities and security related questions and concerns.
- Responsible to assist in resolution of facilities related issues.
Qualifications:
- Security systems back ground. (2 years’ min experience)
- Building operation system knowledge.
- Experience working with multiple vendors & contractors.
- Skilled in a range of light repair and maintenance tasks, such as basic plumbing, furniture assembly, and other general handyman duties.
- Basic understanding of Microsoft Word and Excel.
Salary Range: $26.62 – $33.27 (hourly)
Benefits:
- 401(k) with Employer Match
- Dental
- Disability Insurance
- Employee Perks
- Flexible Spending Accounts
- Life Insurance
- Medical
- Paid Holidays
- Paid Time Off
- Pet Insurance
- Referral Program
- Vision
Ready to take the next step with us, apply now at https://www.toplinecu.com/careers.
At TopLine Financial Credit Union, we celebrate diversity by offering a work environment that is shaped by individual respect and mutual trust where every individual can thrive. We are proud to be an Equal Opportunity/ Affirmative Action Employer committed to diversity in the workplace and comply with all applicable federal, state, and local laws regarding non-discrimination and affirmative action.
